Funds have been allocated in the Danish Finance Act for 2023 for a number of three-year PhD fellowships with commencement on 1 January 2024. The PhD Council calls for proposals for PhD fellowships within educational research with a focus on the Danish primary and lower secondary school (folkeskolen).
These guidelines should be read in conjunction with the call for proposals in which the objectives and evaluation criteria are formulated – see here.
The PhD project must be prepared in collaboration with at least one university and one university college (consortium), which can have particular priorities in relation to applications. Potential applicants are encouraged to contact a university or a university college as soon as possible to find out more about the application opportunities and any internal deadlines in the individual consortiums. See a list of contact people here.
It is not a prerequisite that the applicant is employed at a university college. The PhD student must, however, be able to teach at the university college during the PhD programme and subsequently be able to engage in research, development and teaching in the educational field.
The application must be made electronically here. A number of appendices must be attached to the electronic application form, which are listed below. The application may be written in either Danish or English. Please note, however, that the application form must contain both a Danish and an English summary.
Format: The maximum number of pages indicated for the individual appendices is based on 2,400 characters including spaces per page. Font: Times New Roman, point-size 12.
Remarks on the application form
All communication regarding the application, the consultation procedure, the funding decision and (if relevant) the administration of funding will take place in the application portal. It is therefore important that all contact details (especially email addresses) are kept up-to-date in the applicant’s profile in the application portal. A copy of the notification of award or rejection will be automatically sent to the applicant’s principal supervisor and supervisor.
Length: Max. 2 pages including any list of publications.
The PhD applicant’s CV must include:
Appendices: Documentation for qualifying examination
Copy of the exam certificate for the qualifying exam, which must include the grade awarded. If the applicant has not completed the qualifying examination at the time of application, a copy of the certificate must be uploaded to the application portal no later than 14 September 2023.
The Universitet & Universitetets navn field: Enter the name of the university that has given advanced approval of the PhD applicant.
The Ph.d.-skole field: Enter the name of the graduate school that has given advanced approval of the PhD applicant.
The Adresse field: Enter the postal address of the graduate school
The Professionshøjskole field: Select the collaborating university college in the drop-down menu
The Project summary (Danish) field: The summary must be formulated in language that is easy to understand. The summary will be used in connection with the selection of assessors and will also be used for publication in connection with any grant. The summary must not exceed 500 characters.
The Five academic keywords field: Enter five keywords or concepts that characterise the project. The keywords will be used, for example, in the selection of assessors.
The Project summary (English) field: The summary must be formulated in language that is easy to understand. The summary will be used in connection with the selection of assessors and will also be used for publication in connection with any grant. The summary must not exceed 500 characters.
Appendices: Project description
Font: Times New Roman, point-size 12
Length: Max. 14,400 characters including spaces and excluding the bibliography. Please note: A figure counts as 750 characters, and the contents of a table is included in the number of characters.
Please state number of characters including spaces on the front page of the project description.
The project description MUST include the following elements:
It is important that all of the above topics are addressed in the project description, as they will form part of the assessment.
Appendices: Advance approval
Length: Max. 1 page.
This appendix must confirm that the PhD applicant has advance approval from the relevant graduate school. Any questions regarding advance approval (e.g. credit transfer and applicants who have not completed their final Master’s degree examination at the time of application) must be directed to the graduate school.
Appendices: Collaboration agreement
Length: Max. 2 pages.
The collaboration agreement must account for the collaboration with the university(ies) and university college(s) in connection with the PhD project. In addition, the appendix must contain all relevant information on the PhD applicant’s place of employment, work assignments and supervision.
Please consult the Ministerial Order on the PhD Programme at the Universities and Certain Higher Artistic Educational Institutions (PhD Order) https://www.retsinformation.dk/eli/lta/2021/1403
Appendices: Signed declaration form
The applicants (the university, the university college and the PhD applicant) must sign a declaration form stating that all the details in the application are correct. The declaration form can be found on www.phdraadetforuddannelsesforskning.dk
It is possible to apply for funding to cover the expenses that can be directly attributed to the project in question and which are relevant and necessary for the completion of the project. Additionally, an overhead should be added. For public research institutions, this amounts to 44 percent of the direct costs.
Remarks on the budget form
The PhD applicant, salary field: Enter the actual salary expenses in accordance with the PhD applicant’s pay level. The amount must state the total salary expenses, including holiday pay and pension, etc. Please state the PhD applicant’s pay level under 'Details of budget items'.
Please note that this amount cannot exceed DKK 1,450,000.
The PhD applicant, education subsidy field: The standard rate is DKK 50,000 per year and in total a maximum of DKK 150,000.
The PhD applicant, conferences/travel, etc. field: Enter the budgeted costs of the PhD applicant’s participation in conferences, study trips, etc. Please provide further details under 'Details of budget items'. Remember to include the period of research abroad. It is not possible to apply for funding for the assessment of the PhD thesis. Please note that this amount cannot exceed DKK 100,000.
The Research expenses, compensation etc. (DKK) field: When applying for a fellowship, it is possible to apply for a research grant so that the PhD programme can be completed as part of a larger research project carried out in collaboration between a university and a university college. Enter any research and compensation expenses incurred in direct conjunction with the individual PhD project.
This item can be used to apply for funds towards the PhD student’s active participation in major research projects that are directly relevant for the specific PhD project, such as support for data processing. It is not possible to apply for workload reductions for associate professors/professors at the university or university college or for general networking activities, etc.
Furthermore, it is possible to apply for funding for any additional expenses in the form of compensation to participating primary and lower secondary schools (folkeskoler) and other institutions.
Please provide further details of these expenses under ‘Details of budget items.’
The Indirect costs, overhead 44% field: Enter 44% of the total amount for the fields PhD applicant, salary; PhD applicant, education subsidy; PhD applicant, conferences/travel, etc. and Research expenses, compensation, etc.
The Amount applied for field: Enter the total budget including the overhead.
Complete the declaration of consent and then send the application by clicking on send application.
Any appendices attached to the application in addition to those listed above will be deleted before the application is sent for assessment and will therefore not be included in the assessment process.
The deadline for applications is Tuesday 23 May at 12.00
Please note that all files must be uploaded in PDF format. The PDF files must be generated directly and not by scanning any printed versions of the appendices. Only the signed declaration form and exam certificate may be scanned.
An application may be rejected without active consideration if any of the formal requirements or deadlines stated in the call for proposals are not complied with.
Assessment of applications is based on the evaluation criteria stated in the call for proposals. All applications will be sent for external assessment by – normally three – internationally recognised researchers selected by the Danish Research Council. Applicants will be given the opportunity to comment on these assessments during a period of consultation. Decisions on any grants are made in the PhD Council. The external assessments and any responses arising from the period of consultation will be included in this process as part of the total basis for the assessment.
The application deadline is 23 May 2023 at 12.00
External assessment: June-August 2023
Consultation period: August-September 2023
Review in the PhD Council: October 2023
Expected notification of award or rejection: Early November 2023
For further information, please contact the PhD Council secretariat, Aarhus University:
+ 45 2165 6715
Further information can be found on www.phdraadetforuddannelsesforskning.dk under:
Call for proposals 2023
Appendix 2 of the Danish government’s globalisation agreement